Prevent Duplicate Payments
Catch duplicates before you pay them. AI detects duplicates that manual review misses.
Duplicate payments cost companies 1-3% of their total payments annually. That's real money going out the door that may or may not be recovered. Prevention is far more effective than recovery.
The Challenge
Duplicates slip through because: vendors send multiple copies, invoices arrive through different channels, invoice numbers differ slightly, and staff don't have time for thorough checking.
The Solution
Nexus AP uses AI to analyze every invoice against your payment history. We check invoice numbers, amounts, vendors, dates, and line items to catch potential duplicates - even when invoice numbers differ.
How It Works
Invoice Received
New invoice captured and processed
Invoice enters the queue like any other
Immediate duplicate analysis triggered
Multi-Factor Analysis
Compare against historical invoices
Manual check of invoice number only (if any)
AI analyzes 10+ factors for similarity
Alert & Review
Potential duplicates flagged for review
Duplicates discovered after payment
Staff reviews potential matches before payment
Resolution
Duplicate confirmed or cleared
Recovery effort required, often unsuccessful
Prevented before payment, no recovery needed
Key Features
AI-powered detection
Multiple factors analyzed, not just invoice number
Cross-source matching
Detect duplicates from email, scan, and portal
Fuzzy matching
Catch near-matches with slight variations
Historical lookback
Check against full payment history
Confidence scoring
Know how likely a match is a true duplicate
One-click resolution
Quickly confirm or dismiss potential duplicates
Benefits
Prevent losses
Stop duplicates before they're paid
No recovery hassle
Avoid the work of requesting refunds
Vendor trust
Professional handling improves relationships
Audit confidence
Demonstrate strong controls to auditors
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Duplicate rate | 1-3% | <0.1% | 95%+ prevention |
| Annual duplicate exposure | $50K-200K+ | <$5K | 95% reduction |
| Recovery effort | 40+ hours/year | Minimal | Nearly eliminated |
| Detection timing | After payment | Before payment | Shifted left |
Frequently Asked Questions
How does AI detect duplicates without matching invoice numbers?
Our AI analyzes multiple factors: vendor, amount, date, line items, payment terms, and more. Two invoices from the same vendor, same amount, similar date are likely duplicates even with different invoice numbers.
What about legitimate multiple invoices with the same amount?
Our confidence scoring considers all factors. Recurring invoices with identical amounts from the same vendor are analyzed for patterns. You control the sensitivity threshold.
Can I check historical payments for duplicates?
Yes. Many customers run a historical analysis when they start with Nexus. We often find recoverable duplicates in past payments that were missed by previous processes.
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