Cost Per Invoice Calculator
Uncover the true cost of processing each invoice, including hidden expenses most organizations overlook.
The average cost per invoice ranges from $15 to $40, but many organizations underestimate their actual costs. Our calculator helps you identify all the factors that contribute to your true cost per invoice, from obvious labor costs to hidden expenses.
How It Works
Input your AP department costs, overhead, and invoice volume. We calculate your fully-loaded cost per invoice including labor, technology, space, supplies, and exception handling costs.
Input Your Data
Total compensation for AP team
Health, retirement, etc. as % of salary
ERP, accounting software, etc.
Paper, printing, physical storage
Percentage of invoices requiring manual intervention
Your Results
How We Calculate
Cost Per Invoice = (Total AP Costs ÷ Annual Invoice Volume). Industry benchmarks: Best-in-class <$5, Average $15-20, Laggards >$30.
Lower your cost per invoice by 80%
See how Nexus AP customers achieve best-in-class costs of under $5 per invoice.
Frequently Asked Questions
What is a good cost per invoice benchmark?
According to APQC benchmarks, best-in-class organizations process invoices for under $5 each. The median is around $15, and bottom performers can exceed $30 per invoice.
What costs are often overlooked in cost per invoice?
Commonly missed costs include: exception handling time, duplicate payment recovery, late payment penalties, missed early payment discounts, physical storage, and the opportunity cost of AP staff time.
How can I reduce my cost per invoice?
Key strategies include: automating data capture with OCR/AI, implementing electronic invoicing, streamlining approval workflows, reducing exception rates through 3-way matching, and negotiating early payment discounts.
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