QuickBooks Online AP Automation
Eliminate manual invoice entry and streamline AP workflows for QuickBooks Online users
Nexus AP integrates seamlessly with QuickBooks Online to automate your entire accounts payable process. From invoice capture to payment reconciliation, experience true AP automation without changing your accounting system.
Common QBO AP Challenges
If you're experiencing these issues, Nexus AP can help
QuickBooks Online Integration Features
Everything you need to automate AP with your existing accounting system
Auto Invoice Capture
AI extracts data from invoices automatically
Real-time Sync
Bi-directional sync with QuickBooks Online
3-Way Matching
Match invoices to POs and receipts automatically
Vendor Sync
Sync vendor data between systems
Payment Sync
Record payments in both systems automatically
GL Coding
Auto-apply GL codes based on vendor and PO
Multi-entity
Support for multiple QuickBooks companies
Bank Reconciliation
Automated payment reconciliation
The Benefits
Save 10+ Hours Weekly
Eliminate manual data entry and invoice processing
90% Automation Rate
AI processes invoices without human intervention
Prevent Duplicate Payments
Smart detection catches duplicates before payment
Real-time Visibility
Track every invoice from receipt to payment
What Gets Synced
Bi-directional sync keeps your data consistent
Invoices
Sync bills and credits to QuickBooks
real timeVendors
Two-way vendor sync
real timeChart of Accounts
Import GL codes for proper categorization
dailyPurchase Orders
Import POs for matching
real timePayments
Record payments and update status
real timeSetup in 1-2 weeks
Get started with QuickBooks Online integration quickly
- 1
Connect your QuickBooks Online account via OAuth
- 2
Map your chart of accounts and vendors
- 3
Configure approval workflows
- 4
Set up invoice ingestion (email, upload, or API)
- 5
Test with sample invoices
- 6
Go live with full invoice flow
Frequently Asked Questions
How long does it take to integrate Nexus AP with QuickBooks Online?
Most customers are fully integrated within 1-2 weeks. The initial connection takes minutes via OAuth, and our team helps with chart of accounts mapping and workflow configuration.
Does Nexus AP work with QuickBooks Online multi-entity?
Yes, Nexus AP supports multiple QuickBooks Online companies. You can manage all entities from a single Nexus dashboard while maintaining separate GL structures.
Can I still use QuickBooks for payments?
Nexus AP handles invoice processing and approvals, then syncs approved invoices to QuickBooks for payment. You maintain full control over payment execution.
What happens to my existing invoices in QuickBooks?
You can optionally import historical invoices during setup, or start fresh with new invoices. Nexus AP won't disrupt your existing QuickBooks data.
Related Resources
QuickBooks Desktop Integration
Bring cloud AP automation to your QuickBooks Desktop without compromising your on-premise setup
Xero Integration
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Oracle NetSuite Integration
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Ready to automate QuickBooks Online AP?
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