QuickBooks Desktop AP Automation
Bring cloud AP automation to your QuickBooks Desktop without compromising your on-premise setup
Nexus AP bridges the gap between cloud efficiency and QuickBooks Desktop reliability. Get modern AP automation while keeping your trusted accounting system.
Common QBD AP Challenges
If you're experiencing these issues, Nexus AP can help
QuickBooks Desktop Integration Features
Everything you need to automate AP with your existing accounting system
Desktop Connector
Secure sync without exposing your network
Auto Invoice Capture
AI extracts data from invoices automatically
3-Way Matching
Match invoices to POs and receipts
Cloud Accessibility
Access AP from anywhere
Mobile Approvals
Approve invoices from any device
Vendor Sync
Keep vendor lists synchronized
Multi-company
Support multiple QB Desktop files
Offline Mode
Queue syncs when desktop is offline
The Benefits
Remote AP Access
Process invoices from anywhere without VPN
Keep Desktop Security
Your QB file stays on-premise and secure
Mobile Approvals
Approve invoices from your phone
Faster Processing
Reduce invoice cycle time significantly
What Gets Synced
Bi-directional sync keeps your data consistent
Invoices
Push bills to QuickBooks Desktop
hourlyVendors
Two-way vendor sync
dailyChart of Accounts
Import GL structure
on demandPurchase Orders
Import POs for matching
dailyPayments
Update payment status
hourlySetup in 2-3 weeks
Get started with QuickBooks Desktop integration quickly
- 1
Install the Nexus Desktop Connector on your QuickBooks machine
- 2
Authorize the connection with admin credentials
- 3
Map chart of accounts and configure settings
- 4
Set up approval workflows
- 5
Configure invoice ingestion methods
- 6
Test sync with sample data
- 7
Go live with monitored rollout
Frequently Asked Questions
Does Nexus AP require QuickBooks Desktop to be running?
The Desktop Connector syncs periodically and can queue updates when QuickBooks is closed. For real-time sync, QuickBooks should be running, but the connector handles offline scenarios gracefully.
Is my QuickBooks Desktop data secure?
Absolutely. Your QuickBooks file never leaves your network. The connector only transfers invoice data via encrypted connections, and you control exactly what syncs.
Which QuickBooks Desktop versions are supported?
We support QuickBooks Desktop Pro, Premier, and Enterprise editions from 2019 onwards. Contact us for older version compatibility.
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