AP Automation for Construction
Manage subcontractor invoices, progress billing, and compliance with AI-powered accounts payable
Construction companies face unique AP challenges: progress billing, retainage, lien waivers, and managing hundreds of subcontractor invoices. Nexus AP automates these complex workflows while maintaining job costing accuracy.
Construction AP Challenges We Solve
Industry-specific solutions for your unique requirements
High Invoice Volume
Managing hundreds of subcontractor invoices across multiple projects
AI-powered invoice capture processes invoices in seconds with automatic job coding
Progress Billing Complexity
Matching invoices to schedules of values and progress percentages
Intelligent matching against AIA documents and progress schedules
Lien Waiver Tracking
Ensuring lien waivers are received before releasing payment
Automated lien waiver collection and tracking with payment holds
Job Costing Accuracy
Allocating costs to correct jobs, phases, and cost codes
AI learns your job coding patterns and auto-applies cost codes
Retainage Management
Tracking and managing retainage across subcontracts
Automatic retainage calculation and tracking per subcontract
Construction AP Features
Purpose-built capabilities for your industry
AIA Document Support
Process G702/G703 applications for payment
Lien Waiver Management
Track and collect waivers before payment
Job Cost Integration
Auto-code to jobs, phases, and cost codes
Retainage Tracking
Manage retainage by subcontract
Subcontractor Portal
Self-service for subs to submit invoices
Certified Payroll
Track and verify certified payroll compliance
Change Order Matching
Match invoices to approved change orders
Multi-Project Visibility
Dashboard across all active projects
The Results
75% Faster Processing
Process subcontractor invoices in minutes, not days
Zero Lien Risk
Never pay without proper waivers on file
Accurate Job Costing
AI ensures costs hit the right job codes
Faster Project Close
Reduce month-end close time significantly
Compliance Support
Meeting your industry's regulatory requirements
Mechanics Lien Compliance
Proper documentation and waiver collection to avoid lien claims
Automated lien waiver tracking with payment holds until compliant
Certified Payroll (Davis-Bacon)
Federal projects require certified payroll documentation
Track and verify certified payroll compliance for each invoice
Insurance Certificate Tracking
Ensure subs maintain required insurance coverage
Integration with insurance tracking systems and expiration alerts
BuildRight General Contractors
Commercial Construction
The Challenge
Processing 800+ subcontractor invoices monthly across 15 active projects with manual job coding
The Solution
Implemented Nexus AP with Sage 300 CRE integration and automated lien waiver workflow
Results
- ✓Reduced invoice processing time from 3 days to 4 hours
- ✓Achieved 99.5% job coding accuracy (up from 92%)
- ✓Eliminated 2 FTE positions in AP while increasing volume
- ✓Zero lien claims since implementation
“Nexus AP understands construction. The lien waiver automation alone has saved us countless hours and eliminated risk.”
Frequently Asked Questions
Does Nexus AP integrate with construction accounting software?
Yes, we have deep integrations with Sage 300 CRE, Sage Intacct, Viewpoint Vista, Procore, and other construction-specific systems. We map to your job, phase, and cost code structure.
How does lien waiver tracking work?
Nexus AP tracks conditional and unconditional waivers per payment. You can set rules to hold payment until required waivers are received and verified.
Can Nexus AP handle AIA billing documents?
Absolutely. Our AI extracts data from G702/G703 forms, validates against schedules of values, and calculates proper payment amounts including retainage.
How do you handle retainage?
We track retainage by subcontract and automatically calculate held amounts. When retainage is released, the workflow ensures proper approvals.
Related Integrations
Sage Intacct Integration
Unlock the full potential of Sage Intacct with intelligent AP automation
QuickBooks Desktop Integration
Bring cloud AP automation to your QuickBooks Desktop without compromising your on-premise setup
Oracle NetSuite Integration
Enterprise-grade AP automation built for NetSuite's power and flexibility
Ready to automate Construction AP?
See how Nexus AP handles your industry-specific requirements.