Ensure Audit Compliance
Be audit-ready every day. Complete trails, enforced controls, instant documentation.
AP audits can be stressful and time-consuming. Finding documentation, proving approvals, and demonstrating controls takes hours. Nexus AP provides the built-in controls and audit trails that auditors need.
The Challenge
Paper trails get lost. Approvals aren't documented. Controls aren't consistently applied. When auditors ask questions, AP staff scramble to find answers.
The Solution
Nexus AP enforces your controls automatically and documents everything. Every invoice has a complete history from receipt to payment. Auditors get what they need in minutes, not days.
How It Works
Automated Controls
Rules enforce proper procedures consistently
Controls depend on individual judgment
System enforces segregation, limits, and approvals
Complete Documentation
Every action recorded with timestamps
Paper files, emails, missing approvals
Digital trail of every touch
Instant Retrieval
Find any document or transaction quickly
Hours searching file cabinets and systems
Search and filter in seconds
Audit Reports
Pre-built reports for common audit requests
Custom reports built manually
Standard audit reports available instantly
Key Features
Complete audit trails
Every action logged with user, time, and details
Enforced segregation
Prevent same person from entering and approving
Approval documentation
Digital signatures with timestamps
Matching verification
Proof of PO and receipt matching
Exception tracking
How each exception was identified and resolved
Pre-built audit reports
Common reports ready to export
Benefits
Audit-ready always
No scrambling when auditors arrive
Faster audits
Provide documentation in minutes
Fewer findings
Consistent controls mean fewer issues
Reduced risk
Strong controls protect the organization
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Audit prep time | 2-3 weeks | 2-3 days | 85% reduction |
| Document retrieval | 15-30 min each | Seconds | 99% faster |
| Audit findings | 5-10 per audit | 0-2 | 80% fewer |
| Control compliance | Inconsistent | 100% | Perfect |
Frequently Asked Questions
What audit trail information is captured?
Every action includes: who (user), what (action taken), when (timestamp), where (IP address), and supporting details. This includes views, edits, approvals, and system actions.
How does Nexus help with SOX compliance?
Nexus enforces segregation of duties, requires proper approvals based on amount, maintains immutable audit trails, and provides reports documenting control effectiveness.
Can auditors access the system directly?
Yes. You can create read-only auditor accounts with access to specific date ranges and report types. This lets auditors self-serve while protecting sensitive data.
Category
ComplianceRelated Use Cases
Popular Industries
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