“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Compliance
Audit Prep Automation
Be audit-ready every day. Nexus assembles evidence, your team reviews and signs off.
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Low-friction next step
Send the Audit Prep ROI worksheet
Get the ROI prompts and assumptions finance teams use to evaluate audit prep without going straight into a sales process.
AP audits are stressful because evidence gathering is manual. Finding documentation, proving approvals, and demonstrating controls can consume entire weeks. Nexus AP automates evidence assembly and preserves the approval chain for reviewer sign-off.
What problem does audit prep solve?
Paper trails get lost. Approvals aren't documented. Controls aren't consistently applied. When auditors ask questions, AP staff scramble to find answers.
The Solution
Nexus AP enforces controls and assembles audit-ready evidence automatically. Every invoice retains a complete history from receipt to payment, while reviewers keep final sign-off authority.
How does Nexus AP automate audit prep?
1
Automated Controls
Rules enforce proper procedures consistently
Before
Controls depend on individual judgment
With Nexus
System enforces segregation, limits, and approvals
2
Complete Documentation
Every action recorded with timestamps
Before
Paper files, emails, missing approvals
With Nexus
Digital trail of every touch
3
Instant Retrieval
Find any document or transaction quickly
Before
Hours searching file cabinets and systems
With Nexus
Search and filter in seconds
4
Audit Reports
Pre-built reports for common audit requests
Before
Custom reports built manually
With Nexus
Standard audit reports available instantly
Key Features
Complete audit trails
Every action logged with user, time, and details
Enforced segregation
Prevent same person from entering and approving
Approval documentation
Digital signatures with timestamps
Matching verification
Proof of PO and receipt matching
Exception tracking
How each exception was identified and resolved
Pre-built audit reports
Common reports ready to export
Benefits
Always prepared
Audit-ready always
No scrambling when auditors arrive
80% faster
Faster audits
Provide documentation in minutes
90% fewer findings
Fewer findings
Consistent controls mean fewer issues
Lower risk
Reduced risk
Strong controls protect the organization
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Audit prep time | 2-3 weeks | 2-3 days | 85% reduction |
| Document retrieval | 15-30 min each | Seconds | 99% faster |
| Audit findings | 5-10 per audit | 0-2 | 80% fewer |
| Control compliance | Inconsistent | 100% | Perfect |
Frequently Asked Questions
What audit trail information is captured?
Every action includes: who (user), what (action taken), when (timestamp), where (IP address), and supporting details. This includes views, edits, approvals, and system actions.
How does Nexus help with SOX compliance?
Nexus enforces segregation of duties, requires proper approvals based on amount, maintains immutable audit trails, and provides reports documenting control effectiveness.
Can auditors access the system directly?
Yes. You can create read-only auditor accounts with access to specific date ranges and report types. This lets auditors self-serve while protecting sensitive data.
Category
ComplianceRelated Use Cases
Popular Industries
Learn More
Quick Links
Early Proof
Proof that audit prep can be implemented without a long project
Use-case buyers tend to care less about vendor size and more about whether the workflow is real, measurable, and easy to pressure-test.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Ready to transform your AP?
See how Nexus AP can solve this challenge for your organization.