“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Efficiency
Accelerate Invoice Processing
Process invoices in days, not weeks. Automation eliminates every bottleneck.
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Low-friction next step
Send the Faster Processing ROI worksheet
Get the ROI prompts and assumptions finance teams use to evaluate faster processing without going straight into a sales process.
Slow invoice processing strains vendor relationships, causes late payments, and misses early payment discounts. Every day an invoice sits in process costs money.
What problem does faster processing solve?
Manual processing has multiple bottlenecks: mailroom delays, data entry backlogs, approver unavailability, and exception handling. Each step adds days to the cycle.
The Solution
Nexus AP addresses every bottleneck. Invoices are captured instantly. Data extraction takes seconds. Matching happens automatically. Approvals go mobile. The result is 3-4 day cycle times.
How does Nexus AP automate faster processing?
1
Instant Capture
Invoices processed immediately upon receipt
Before
2-5 days in mailroom or inbox
With Nexus
Same-day processing
2
Automated Entry
AI extracts data without human typing
Before
1-2 days in data entry queue
With Nexus
Seconds
3
Smart Matching
Auto-match to PO and receipt
Before
1-2 days for manual matching
With Nexus
Instant for 70%+ of invoices
4
Mobile Approvals
Approvers act from anywhere
Before
3-7 days waiting
With Nexus
1-2 days with escalation
Key Features
Multi-channel capture
Email, scan, upload, or portal
AI data extraction
Header and line items in seconds
Automatic matching
3-way matching without manual lookup
Mobile workflows
Approve from any device
Parallel processing
Multiple invoices processed simultaneously
Real-time status
Know where every invoice stands
Benefits
80% reduction
80% faster
From 10-15 days to 2-3 days
95%+ on-time
On-time payments
No more late payment penalties
80%+ captured
Capture discounts
Fast enough for early payment terms
Better relationships
Happy vendors
Predictable, reliable payments
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Cycle time | 10-15 days | 2-3 days | 80% faster |
| On-time payment rate | 70-80% | 95%+ | 25% improvement |
| Early discount capture | 15-20% | 80%+ | 4x more |
| Vendor inquiries | Frequent | Rare | 90% fewer |
Frequently Asked Questions
What's a good benchmark for invoice cycle time?
Best-in-class organizations process invoices in 3-4 days. The average is 10-15 days. Laggards can take 25+ days. Where you fall depends primarily on automation level.
What slows down invoice processing the most?
The biggest delays are typically: waiting for approvals (especially when approvers travel), exception handling, manual data entry, and routing to the right approver.
How quickly can I see improvements?
Most customers see significant improvement within the first month. Full optimization typically occurs over 2-3 months as workflows are tuned and staff adapts.
Category
EfficiencyRelated Use Cases
Works With
Popular Industries
Learn More
Quick Links
Early Proof
Proof that faster processing can be implemented without a long project
Use-case buyers tend to care less about vendor size and more about whether the workflow is real, measurable, and easy to pressure-test.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Ready to transform your AP?
See how Nexus AP can solve this challenge for your organization.