Invoice Capture & Data Extraction
Stop typing invoice data. Let AI capture and extract data from any invoice format in seconds.
Manual invoice data entry is slow, error-prone, and expensive. AP teams spend hours each week typing in invoice details from paper, PDF, and email invoices. Nexus AP uses advanced AI to capture invoices from any source and extract data automatically.
The Challenge
Most AP teams still manually enter invoice data. This leads to errors, delays, and frustration. A single keying mistake can cascade into payment errors, duplicate payments, or audit issues.
The Solution
Nexus AP captures invoices from email, scan, or portal upload. Our AI extracts all relevant data - vendor, amounts, line items, tax, payment terms - in seconds with 99% accuracy. Data flows directly into your ERP, eliminating manual entry entirely.
How It Works
Invoice Arrives
Invoice received via email, portal upload, or physical mail scan
Staff manually downloads, prints, or retrieves invoices from multiple sources
Invoices automatically flow into Nexus from all channels
Data Extraction
All invoice data is captured and validated
Manual keying of header and line item data, prone to typos
AI extracts all data in seconds with 99% accuracy
Validation & Matching
Invoice data matched to PO and vendor records
Manual lookup and comparison across systems
Automatic matching with smart exception flagging
Review & Approval
Invoice ready for approval workflow
Paperwork routed manually, approvers hard to reach
Digital workflow with mobile approval capabilities
Key Features
Multi-channel capture
Capture from email, upload, scan, or vendor portal
AI-powered extraction
Extract header, line items, tax, and payment terms
Any format support
Handle PDF, image, paper, or electronic invoices
Vendor learning
AI improves accuracy over time for each vendor
Duplicate detection
Flag potential duplicate invoices immediately
ERP integration
Sync extracted data directly to your accounting system
Benefits
Eliminate manual entry
Stop typing invoice data and reduce keying errors to near zero
Process faster
Reduce invoice processing time from days to hours
Handle any volume
Scale invoice processing without adding staff
Reduce costs
Lower your cost per invoice significantly
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Data entry time | 10-15 min/invoice | Seconds | 98% reduction |
| Keying errors | 4-5% error rate | <0.5% | 90% fewer errors |
| Processing capacity | 50/day per person | 500+/day | 10x increase |
| Cost per invoice | $15-20 | $3-5 | 75% savings |
“We went from spending half our day entering invoice data to barely touching invoices at all. The AI captures everything perfectly.”
Frequently Asked Questions
What invoice formats does Nexus support?
Nexus captures invoices from any format including PDF, image (JPG, PNG, TIFF), scanned paper, and electronic formats (XML, EDI). Our AI adapts to any invoice layout without requiring template setup.
How accurate is the AI data extraction?
Nexus achieves 99%+ accuracy on standard invoice fields. For complex or unusual invoices, our confidence scoring flags items for quick human review. Accuracy improves over time as the AI learns your vendors.
How do you handle invoices with line items?
Our AI extracts complete line item detail including description, quantity, unit price, and extended amount. Line items are matched to PO lines for 3-way matching and proper GL coding.
Category
AutomationRelated Use Cases
Popular Industries
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