“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Automation
Eliminate Manual Data Entry
Let AI do the typing. Capture invoice data automatically with 99% accuracy.
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Low-friction next step
Send the No Manual Entry ROI worksheet
Get the ROI prompts and assumptions finance teams use to evaluate no manual entry without going straight into a sales process.
Manual data entry is tedious, error-prone, and expensive. AP staff spend hours each day typing invoice information that could be captured automatically. It's time to stop.
What problem does no manual entry solve?
Every invoice requires keying: vendor name, invoice number, date, amounts, line items, tax, payment terms. Each keystroke is a chance for error. Each minute is expensive labor.
The Solution
Nexus AP uses advanced AI to extract all invoice data automatically. No templates to set up. No coding required. Just capture invoices and let AI do the rest.
How does Nexus AP automate no manual entry?
1
Invoice Arrives
Invoice received via any channel
Before
Staff downloads, prints, or retrieves invoice
With Nexus
Invoice flows in automatically
2
AI Extraction
All data captured in seconds
Before
10-15 minutes of manual typing
With Nexus
Seconds with AI extraction
3
Validation
Data verified against vendor master and PO
Before
Manual lookup and comparison
With Nexus
Automatic validation and flagging
4
Exception Review
Only low-confidence items need attention
Before
Every invoice touched manually
With Nexus
Only 5-10% need review
Key Features
Template-free AI
Works with any invoice format without setup
Header extraction
Vendor, invoice number, date, amounts, terms
Line item capture
Description, quantity, price, and extended amount
Tax handling
Extract tax amounts and rates correctly
Confidence scoring
Know which extractions may need review
Continuous learning
Accuracy improves with your corrections
Benefits
100% automated
Zero typing
Staff never type invoice data
99%+ accurate
99% accuracy
Better than human accuracy
98% faster
Instant processing
Seconds instead of minutes
Happier team
Staff satisfaction
Eliminate tedious work
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Data entry time | 10-15 min/invoice | Seconds | 99% reduction |
| Keying errors | 4-5% | <0.5% | 90% fewer |
| Invoices per person/day | 40-50 | 200+ | 4-5x more |
| Staff satisfaction | Low (tedious work) | High | Significant |
Frequently Asked Questions
Do I need to set up templates for each vendor?
No. Our AI works with any invoice format without template configuration. It learns each vendor's format automatically and improves over time.
What happens when the AI isn't confident?
Low-confidence extractions are flagged for quick review. Staff see exactly which fields need verification, making review fast and focused.
How does the AI handle handwritten invoices?
Our AI handles printed and handwritten invoices, though accuracy on handwriting depends on legibility. Poorly written invoices are flagged for review.
Category
AutomationRelated Use Cases
Works With
Popular Industries
Learn More
Quick Links
Early Proof
Proof that no manual entry can be implemented without a long project
Use-case buyers tend to care less about vendor size and more about whether the workflow is real, measurable, and easy to pressure-test.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Ready to transform your AP?
See how Nexus AP can solve this challenge for your organization.