Approval Workflow
The defined process for routing invoices to appropriate approvers before payment.
Definition
An approval workflow is the structured process that defines how invoices are routed for authorization before payment. It typically includes rules based on amount, vendor, cost center, or other criteria, with escalation paths for delayed approvals.
Why It Matters
Proper approval workflows ensure spending is authorized, maintain segregation of duties, and create audit trails. Inefficient workflows delay payments and frustrate both AP teams and approvers.
Examples
Amount-based routing
Invoices under $1,000 auto-approve, $1,000-$10,000 require manager approval, over $10,000 require VP approval.
Department routing
Marketing invoices route to Marketing Director, IT invoices route to IT Manager.
How Nexus AP Helps
Nexus AP provides flexible workflow configuration with routing rules, parallel approvals, escalations, and mobile approval capabilities. Average approval time drops from days to hours.
Start Free TrialFrequently Asked Questions
What is an approval matrix?
An approval matrix defines who can approve what based on criteria like amount, department, vendor, or expense type.
How can I speed up approvals?
Mobile approvals, automatic reminders, escalation rules, and delegation for absent approvers all help accelerate the process.
Category
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