Approval Workflow Automation
Get invoices approved faster with smart routing and mobile approvals. No more chasing signatures.
Invoice approvals are often the biggest bottleneck in AP. Invoices wait in email inboxes, approvers are traveling, and no one knows the status. Nexus AP automates approval routing and enables approvals from anywhere.
The Challenge
Paper-based and email-driven approvals create delays and lack visibility. Approvers forget, lose invoices, or are unreachable. AP staff waste time following up and tracking status.
The Solution
Nexus AP routes invoices to the right approvers based on your rules - amount, vendor, GL code, cost center. Approvers review and approve on any device. Escalations happen automatically when deadlines approach.
How It Works
Workflow Assignment
Invoice matched to appropriate approval workflow
AP staff manually determines who needs to approve
Rules engine automatically assigns based on criteria
Notification
Approvers notified of pending invoices
Email with attachment, often ignored or lost
Push notification with one-tap approval link
Review & Approval
Approver reviews invoice and supporting documents
Must be at computer, search for documents
All documents visible on mobile, approve in seconds
Escalation
Overdue approvals escalated appropriately
AP staff manually follows up, delays pile up
Automatic reminders and escalation to backup approvers
Key Features
Rule-based routing
Route by amount, vendor, department, GL code, or custom fields
Mobile approvals
Approve from iOS, Android, or any web browser
Parallel & sequential
Support for both approval types and hybrid workflows
Delegation
Out-of-office delegation with date ranges
Automatic escalation
Escalate to backup approvers after configurable delays
Approval history
Complete audit trail of all approvals and comments
Benefits
Faster approvals
Cut approval time from days to hours
No lost invoices
Every invoice tracked with full visibility
Mobile friendly
Approvers can act from anywhere
Fewer late payments
Faster approvals mean on-time payments
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Approval cycle time | 5-7 days | 1-2 days | 70% faster |
| Late payment rate | 25-30% | <10% | 60% reduction |
| Follow-up time | 2+ hours/day | Minutes | 90% less |
| Lost invoices | 3-5% | 0% | Eliminated |
“Our CFO approves invoices from the golf course now. What used to take a week takes a day.”
Frequently Asked Questions
How do I set up approval workflows?
Nexus provides a visual workflow builder. Define conditions (amount thresholds, vendors, GL codes) and assign approvers. You can create unlimited workflows for different scenarios.
What if an approver is on vacation?
Approvers can delegate to alternates for specific date ranges. You can also configure automatic escalation to backup approvers after a set delay.
Can I require multiple approvers?
Yes. You can configure parallel approval (all must approve), sequential approval (in order), or threshold-based (larger amounts need more approvers).
Category
EfficiencyRelated Use Cases
Works With
Popular Industries
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