“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Efficiency
Reduce Approval Bottlenecks
Stop waiting for approvals. Smart routing and mobile access keep invoices moving.
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Low-friction next step
Send the Faster Approvals ROI worksheet
Get the ROI prompts and assumptions finance teams use to evaluate faster approvals without going straight into a sales process.
Approval delays are the number one cause of slow invoice processing. Approvers are busy, traveling, or unaware of pending items. Invoices sit in queues for days.
What problem does faster approvals solve?
Email-based approvals get buried. Paper routing is slow. Approvers don't have visibility into what's waiting. There's no escalation when delays occur.
The Solution
Nexus AP routes invoices to the right approvers instantly. Push notifications alert them on any device. One-tap approval makes it easy. Automatic escalation ensures nothing falls through the cracks.
How does Nexus AP automate faster approvals?
1
Smart Routing
Invoice automatically assigned to correct approver
Before
AP staff manually determines routing
With Nexus
Rules engine handles routing instantly
2
Instant Notification
Approver alerted on their preferred device
Before
Email that gets lost in inbox
With Nexus
Push notification with priority context
3
One-Tap Action
Review and approve in seconds
Before
Open attachment, print, sign, scan, return
With Nexus
Tap to approve with full context
4
Escalation
Overdue items automatically escalated
Before
AP staff chases approvers manually
With Nexus
System escalates to backup automatically
Key Features
Rule-based routing
Route by amount, vendor, department, or GL code
Mobile approval
Approve from iOS, Android, or web
Push notifications
Instant alerts for new items
One-tap approval
Approve directly from notification
Delegation
Set vacation delegates automatically
Auto-escalation
Escalate to backup after delay
Benefits
75% faster
Faster approvals
From days to hours
Zero chase time
No more chasing
System handles follow-up
Any device
Approver convenience
Approve from anywhere
Full audit trail
Better compliance
All approvals documented
ROI Impact
| Metric | Before | After | Improvement |
|---|---|---|---|
| Approval cycle time | 5-7 days | 1-2 days | 70% faster |
| Time chasing approvals | 2+ hours/day | Minutes | 95% reduction |
| Late approvals | 30-40% | <10% | 75% fewer |
| Approver complaints | Frequent | Rare | Significant |
Frequently Asked Questions
What happens if an approver is on vacation?
Approvers can set delegates for specific date ranges. Alternatively, configure automatic escalation to backup approvers after a set delay.
Can I set different approval limits by person?
Yes. Each approver can have different authority limits. Invoices exceeding their limit route to the next level or require additional approval.
How do approvers see invoice details on mobile?
The mobile app shows all invoice details and supporting documents. Approvers can zoom, pan, and review line items before approving.
Category
EfficiencyRelated Use Cases
Works With
Popular Industries
Learn More
Quick Links
Early Proof
Proof that faster approvals can be implemented without a long project
Use-case buyers tend to care less about vendor size and more about whether the workflow is real, measurable, and easy to pressure-test.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Ready to transform your AP?
See how Nexus AP can solve this challenge for your organization.