Invoice Matching
The process of comparing an invoice against supporting documents to verify accuracy before payment.
Definition
Invoice matching is the AP control process of comparing a vendor invoice to related documents such as purchase orders, goods receipts, and contracts. The goal is to verify that the invoiced amounts, quantities, and terms are correct before authorizing payment.
Why It Matters
Invoice matching prevents overpayment, catches billing errors, and detects fraud. Without matching, companies rely on manual review alone, which is slow, inconsistent, and error-prone.
Examples
2-way match for services
A consulting invoice is matched against the PO to verify the rate and hours billed are correct.
3-way match for goods
A supplier invoice is matched to the PO and warehouse receipt to confirm quantities ordered, delivered, and billed all agree.
How Nexus AP Helps
Nexus AP performs automatic 2-way and 3-way matching with configurable tolerances, resolving common variances with AI.
Start Free TrialFrequently Asked Questions
What documents are used in invoice matching?
Typically a purchase order, goods receipt (for physical goods), and the vendor invoice. Some organizations also match against contracts or rate agreements.
What happens when an invoice does not match?
The invoice is flagged as an exception and routed to the appropriate person for investigation and resolution before payment.
Category
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