Goods Receipt (GR)
Documentation confirming that ordered goods have been physically received.
Definition
A Goods Receipt (GR), also called receiving report or delivery receipt, is the document created when ordered items are physically received at a location. It records what was delivered, the quantity, condition, and date. GRs are essential for 3-way matching.
Why It Matters
Goods receipts provide proof of delivery, enable 3-way matching, and protect against paying for undelivered goods. They're a critical control in the procure-to-pay process.
Examples
Creating a GR
Warehouse receives shipment of 100 widgets per PO #1234, creates goods receipt documenting 100 units received in good condition.
Partial receipt
PO for 100 units, only 80 delivered. GR shows 80 received; 20 remain open on PO.
How Nexus AP Helps
Nexus AP integrates with your ERP/WMS to pull goods receipt data automatically. Our AI matches invoices to GRs even with partial receipts or multiple deliveries.
Start Free TrialFrequently Asked Questions
Is a goods receipt the same as a packing slip?
No. A packing slip is from the vendor showing what they shipped. A goods receipt is your internal document confirming what you actually received.
What if goods receipt is missing?
Without a GR, you can't do 3-way matching. The invoice should be held until receiving confirms delivery.
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