Goods Receipt (GR)
Documentation confirming that ordered goods have been physically received.
Definition
A Goods Receipt (GR), also called receiving report or delivery receipt, is the document created when ordered items are physically received at a location. It records what was delivered, the quantity, condition, and date. GRs are essential for 3-way matching.
Why It Matters
Goods receipts provide proof of delivery, enable 3-way matching, and protect against paying for undelivered goods. They're a critical control in the procure-to-pay process.
Examples
Creating a GR
Warehouse receives shipment of 100 widgets per PO #1234, creates goods receipt documenting 100 units received in good condition.
Partial receipt
PO for 100 units, only 80 delivered. GR shows 80 received; 20 remain open on PO.
How Nexus AP Helps
Nexus AP integrates with your ERP or receiving workflow to pull goods receipt data automatically. Our AI matches invoices to receipts even with partial deliveries, multiple receipt events, or description mismatches, then routes only the true exceptions for review.
Start Free TrialFrequently Asked Questions
Is a goods receipt the same as a packing slip?
No. A packing slip is from the vendor showing what they shipped. A goods receipt is your internal document confirming what you actually received.
What if goods receipt is missing?
Without a GR, you can't do 3-way matching. The invoice should be held until receiving confirms delivery.
Category
coreRelated Terms
Deep Dive Guides
three way matching
Product capability and workflow fit.
What Is Three-Way Matching in Accounts Payable? A Complete Guide
Three-way matching compares purchase orders, invoices, and goods receipts to prevent overpayments and fraud. Learn how it works, when to use 2-way vs. 3-way vs. 4-way matching, and how to automate the process.
3-Way Matching
Automatically match invoices to POs and receipts. Resolve discrepancies before they become problems.
Ready to automate your AP?
See how Nexus AP can transform your accounts payable process.