Nexus AP vs Excel Spreadsheets
Why it's time to graduate from spreadsheet-based AP
About Nexus AP
Excel is familiar, but it's holding your AP back. Manual entry, no automation, and error-prone processes cost you time and money. See what modern AP automation delivers.
About Excel/Spreadsheets
Microsoft Excel and Google Sheets are general-purpose spreadsheet tools often used for ad-hoc AP tracking in small businesses.
Feature Comparison
See how Nexus AP compares to Excel/Spreadsheets across key features
| Feature | Nexus AP | Excel/Spreadsheets |
|---|---|---|
Automation Automatic processing | 90% touchless | 0% - all manual |
Data Entry Invoice data input | AI extraction | Manual typing |
Error Rate Processing accuracy | 99.5% accuracy | Human error rate |
Audit Trail Change tracking | Complete history | Limited versioning |
Approval Workflows Structured approvals | Configurable routing | Email/manual |
Duplicate Detection Prevent double payments | Automatic | Manual checking |
Familiarity Learning curve | Intuitive interface | Very familiar |
Cost Direct cost | Per-user subscription | Often included |
Why Teams Choose Nexus AP
Key advantages over Excel/Spreadsheets
Common Excel/Spreadsheets Challenges
Issues customers report when using Excel/Spreadsheets
Pricing Comparison
Excel may seem "free," but the labor cost of manual processing is significant. Companies processing 100+ invoices/month typically spend more on manual labor than Nexus AP costs.
What Customers Say
“We used Excel for years because it was "free." After switching to Nexus AP, we save 20+ hours per week. Should have switched years ago.”
Frequently Asked Questions
Why is Excel bad for accounts payable?
Excel lacks automation, leading to manual data entry, human errors, duplicate payments, poor audit trails, and difficulty scaling. It's not designed for AP workflows.
When should I switch from Excel to AP software?
If you process more than 50 invoices/month, have multiple approvers, need audit trails, or want to stop manual data entry, it's time. The ROI is typically positive within 3 months.
How hard is it to switch from Excel to Nexus AP?
Very easy. We can import your existing vendor data and you'll be processing invoices automatically within a week. Training takes about an hour.
Related Comparisons & Resources
Nexus AP vs Melio
When to upgrade from Melio to enterprise AP automation
Nexus AP vs Bill.com
See how Nexus AP compares to Bill.com for accounts payable automation
QuickBooks Online Integration
Eliminate manual invoice entry and streamline AP workflows for QuickBooks Online users
QuickBooks Desktop Integration
Bring cloud AP automation to your QuickBooks Desktop without compromising your on-premise setup
Xero Integration
Take your Xero accounts payable from manual to automated with AI-powered invoice processing
Ready to switch from Excel/Spreadsheets?
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