“Set up in 20 minutes. Matched 247 invoices on day one. Month-end close went from 7 days to 3.”
Controller
85-person construction firm
Fast rollout, fewer invoice touches, materially faster close
Industry
AP Automation for Food & Beverage
Manage perishable supply chains, multi-location operations, and FDA-compliant vendor payments
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $99/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Food and beverage companies face unique AP challenges around perishable supply chains, frequent deliveries, and strict regulatory requirements. Nexus AP automates invoice processing while keeping pace with the speed your supply chain demands.
Low-friction next step
Email me the Food & Beverage walkthrough
Get the workflow walkthrough and evaluation notes for food & beverage AP teams before you commit to a trial or demo.
3-way
PO matching
Automated PO + invoice + delivery note matching
24/7
AI processing
Invoices processed around the clock
$299/mo
Growth plan
Unlimited users, no per-invoice fees
What AP challenges does the food & beverage industry face?
Industry-specific solutions for your unique requirements
Perishable Supply Chain Speed
✗
Invoices must be processed quickly to maintain vendor relationships for time-sensitive goods
✓
Same-day invoice processing with priority routing for perishable goods vendors
Frequent Delivery Matching
✗
Matching daily or multi-weekly deliveries to invoices with weight and quantity variances
✓
AI matches delivery tickets to invoices with configurable tolerances for weight and catch-weight items
Multi-Location Operations
✗
Managing AP across restaurants, production facilities, and distribution centers
✓
Location-level coding and approvals with centralized visibility across all sites
FDA and Safety Compliance
✗
Maintaining vendor documentation for food safety and traceability requirements
✓
Vendor compliance tracking with automated alerts for expiring certifications
Rebate and Allowance Tracking
✗
Reconciling vendor rebates, volume discounts, and promotional allowances
✓
Automated rebate tracking against purchase volumes and vendor agreements
How does Nexus AP solve food & beverage AP problems?
Purpose-built capabilities for your industry
Included
Delivery Ticket Matching
Match deliveries to invoices with weight tolerances
Included
Multi-Location Support
Handle all locations from one platform
Included
Vendor Compliance Tracking
Monitor food safety certifications
Included
Rebate Management
Track and reconcile vendor rebates
Included
Catch-Weight Processing
Handle variable-weight item invoicing
Included
Recipe Cost Tracking
Allocate ingredient costs to recipes
Included
Distributor Integration
Connect with Sysco, US Foods, and others
Included
COGS Reporting
Real-time cost of goods sold visibility
The Results
24hr
Same-Day Processing
Process vendor invoices the day they arrive
99%
Delivery Accuracy
Catch weight and quantity discrepancies
100%
Rebate Capture
Never miss an earned vendor rebate
Full
Location Visibility
Real-time AP view across all locations
Early Proof
Why food & beverage teams evaluate Nexus early
Industry buyers still need the same trust basics: concrete controls, live integrations, transparent pricing, and a workflow they can test quickly.
“The biggest difference was not having to re-key invoice data back into QuickBooks after review.”
Finance manager
multi-entity services business
Lower manual entry and cleaner month-end reconciliation
“We needed AP automation without enterprise implementation overhead. Nexus gave us a useful trial path instead of a six-week project.”
Operations lead
growing SMB finance team
Faster evaluation and simpler team rollout
Frequently Asked Questions
Can Nexus AP handle catch-weight and variable-quantity invoicing?
Yes, our AI handles catch-weight items common in food distribution, matching delivery weights to invoiced weights with configurable tolerances.
Do you integrate with food distributors like Sysco?
We connect with major food distributors and can import electronic invoices directly, eliminating manual entry for recurring supplier relationships.
How do you track vendor food safety compliance?
We maintain a vendor compliance dashboard tracking certifications, insurance, and food safety documentation with automated expiration alerts.
Can I track food costs by location?
Absolutely. All invoices are coded to the receiving location, giving you real-time COGS visibility across every restaurant, kitchen, or facility.
Related Integrations
QuickBooks Online Integration
QuickBooks accounts payable automation with AI invoice capture, PO matching, approvals, exception management, and real-time bill sync
Oracle NetSuite Integration
AP automation for NetSuite that handles high invoice volumes, multi-subsidiary routing, and complex 3-way matching
Sage Intacct Integration
Unlock the full potential of Sage Intacct with intelligent AP automation
Ready to automate Food & Beverage AP?
See how Nexus AP handles your industry-specific requirements.
90%
Automation Rate
2-4 weeks
Implementation
14-Day
Free Trial