Invoice Capture
The process of receiving and digitizing vendor invoice data for entry into the AP system.
Definition
Invoice capture is the first step in AP processing where invoice data is extracted from paper, PDF, email, or electronic formats and converted into structured data. Modern capture uses OCR and AI to extract header and line-level data including vendor, amounts, dates, and line items.
Why It Matters
Manual invoice data entry is the biggest bottleneck in AP, costing $4-8 per invoice in labor alone. Automated capture eliminates this bottleneck and enables same-day processing.
Examples
Email capture
Invoices emailed to ap@company.com are automatically captured, with data extracted and entered into the AP system within minutes.
Paper invoice scanning
Paper invoices are scanned at a central location. OCR extracts all fields and routes the digital invoice for processing.
How Nexus AP Helps
Nexus AP captures invoices from any channel—email, upload, scan, or API—with 95%+ extraction accuracy using AI that improves over time.
Start Free TrialFrequently Asked Questions
What data is captured from an invoice?
Vendor name, invoice number, date, due date, PO number, line items, quantities, unit prices, tax, total amount, and payment terms.
How accurate is automated invoice capture?
AI-powered capture achieves 95-99% accuracy for header fields and 90-95% for line items, far exceeding manual data entry accuracy.
Category
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